If you are still searching for “notarize near me” in order to access to a notary public in your area, it means you need emergency notary services. Notarization is a pretty straightforward process. Nevertheless, notarized documents get rejected every day -- usually for simple errors. But, do not do something like notarization in haste simply because you need it in emergency. Following these tips will help reduce the chances of your notarized document being rejected.
Incomplete Notarial Certificate
When performing notarizations, part of your job as a notary public is to complete the notarial certificate. The notarial certificate is the wording, usually at the end of a document, which identifies what type of notarial act you perform and states whose signature was witnessed and in what capacity the signer signed the document. Leaving some blanks incomplete in the notarial certificate or inserting the notary’s name instead of the signer’s name on some of the blanks can result in the rejection of the document. However, during online notarization, you no longer need to worry about the blank spaces, as there are no extra spaces without the mandatory ones in such system.
Incorrect Venue/ Signer’s Name
The notarial certificate consists of a venue (State of___; County of___) describing the location where the notarial act took place. Pay attention to pre-printed venues and the signer’s name on the notarial certificate. Simply make a correction by crossing out incorrect information with a single line, printing or typing the correct language, and initialling the change. Document in your record book all alterations made by the customer or by you. Only you, as the notary, may make corrections to the notary certificate.
Illegible/ Expired Notary Seal
Refrain from using notary seal or Stamp impressions that are too dark, too light, and incomplete, smudged, or in any way unreadable may cause an otherwise acceptable document to be rejected for its intended use. Remember, most people look for a nearby notary agent in ordered to get things streamlined and check things in person. Even today when people type “notarize near me”, it’ because they do not want any hassle. If you are accessing mobile notary services, and you suddenly realize that the wording is illegible, place one line through the unclear impression, initial it, and then re-stamp the document. Never attempt to re-stamp over an illegible stamp impression. This invariably makes it worse.
Stamping Over Text
This is like an everyday happening when you are following traditional approach. Never place your notary seal over any wording or signatures on the document or notarial certificate. Your signature and notary seal should always be in close proximity to each other. The two elements taken together indicate your authority, that you have identified the signers, and that you have executed the document properly according to notary law and the established standards of sound notary practices. If the area for the notary seal is too small, you may have to attach a loose notarial certificate.
Using correction fluid
A notary should never “erase” or blacken-out incorrect information on a notarial certificate that you are notarizing. Changes made to notarial certificates using correction products are not likely to be accepted in a court of law. The recommended correction method is to draw a single line through the incorrect information and enter the correction right above it. Place your initials by the correction to indicate that you made the correction. This method is simple, clear, and unlikely to be challenged. Make a note of the correction in your record book.
Decline Unfamiliar Notarization
If you are searching for “notarize near me” services, chances are you are looking for a reliable and verified service provider. You have to use reasonable care and common sense to handle situations that are not addressed in the notary statutes. For example, decline to notarize a document written in a language that you cannot understand, or if you are unable to communicate directly with the signer. If you are unfamiliar with performing a certain notarial act, refer the client to another notary who can handle the request. It is best to decline performing a notarial act that may be unlawful or invalid.
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